Lettings, Management & Sales - Tel: 0208 369 5570

London - Tel: 0208 369 5570
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Landlord Fees & Statutory Requirements

Jeffersons Management Services is a member of the Association of Residential Letting Agents ARLA (http://www.arla.co.uk/) which ensures the following:

Technical expertise in a specialist field
High standards of professional competence
Sound knowledge of tenancy law and legal notices
Compliance with fire and safety regulations
Prompt accounting to clients
Separate client bank accounts
Fidelity bonding of clients funds and tenants’ deposits
Professional indemnity insurance cover

At Jeffersons Management Services we have the flexibility to offer four levels of service as follows:


Fees:  10% plus VAT
Free property appraisal
Full marketing exposure given with access to three major property portals
Preparing Tenancy Agreements and Notices
Obtain tenant references and where applicable guarantor references
Collection of the initial payment and security deposit (as stakeholders)
Register deposit with the Tenancy Deposit Scheme (http://www.thedisputeservice.co.uk/)
Arrange for the preparation of an inventory
Organising check-in/out
Transfer of utilities
Negotiate renewals
For an additional fee, we will carry out quarterly property visits and provide a detailed inspection report

Rent Collection
As above but also to include:
Collection of monthly rent


Full Management
Fees - additional to letting fee:  5% plus VAT
As part of our management service we will carry out all the above but also include:

Quarterly visits followed up with a detailed report
Payment of Landlords Utilities and Council Tax charges
Payment of regular outgoings (excluding mortgage payments) - ground rent, service charges, insurance premiums
Collect and remit rent to your bank account as soon as we receive cleared funds
Forward monthly statements of account to you and your accountant
Handle all maintenance issues (with landlords’ approval)
Arrange for Landlords Gas Safety Certificates to be carried out annually
Arrange for regular tests on electrical equipment
Organise an Energy Performance Certificate
Receive approval for non-resident landlords from the Inland Revenue
Handle tax implications with the Inland Revenue for non-resident landlords


Vacant Management
Fee:  £150.00 plus VAT per month

During vacant periods Jeffersons Management Services will continue to manage your property at a reduced rate.

Property Visit
Fee - for let only landlords:  £75.00 plus VAT per visit
Free for fully managed properties

Landlord Agreement Fee:  £125.00 plus VAT

Landlord Renewal Agreement Fee:  £75.00 plus VAT

Additional information for Landlords

Furniture and Furnishings (Fire Safety Amendment) Regulations 1993
The above regulations were amended in 1993 and set levels of fire resistance for domestic upholstered furniture and furnishings. It is an offence to 'supply' in the course of business any furniture which does not comply with the regulations. This includes supplying furniture as part of a residential property to be let.  The regulations apply to; sofas, beds, bed-heads, childrens' furniture, garden furniture suitable for use in a dwelling, scatter cushions and pillows, stretch or loose covers for furniture or other similar items. The regulations do not apply to: curtains, carpets, bedclothes (including duvets and mattress covers).  Any furniture manufactured after March 1990 is likely to comply, but if the appropriate labels are not on the furniture, compliance is in doubt and checks should be made with the manufacturer.

The Gas Safety (installation and use) Regulations 1998
These particular regulations came into effect in October 1994 to ensure that gas appliances are properly installed and maintained in a safe condition in order to avoid the risks of carbon monoxide poisoning. It is the responsibility of landlords to ensure that ALL gas appliances and gas installation pipe work owned by them is checked for safety at lease once a year by a certified engineer.

The Electrical Equipment (Safety) regulations 1994
The above regulations impose an obligation on a landlord to ensure that all electrical appliances left as part of a let property are safe. Cabling, fuses and plugs should also be inspected and replaced where necessary to the correct rating for that particular appliance.

The Building Regulations 1991 - Smoke Alarms
The 1991 Building Regulations require that all properties built since June 1992 must be fitted with mains operated interlinked smoke detectors/alarms on each floor. Such regulations regarding older properties do not exist but we strongly recommend that smoke alarms are fitted in all let properties and are regularly checked to ensure they are in full working order.

 Legionella Testing
Health and safety legislation requires that landlords carry out risk assessments for the Legionella bacteria which cause Legionnaires' Disease and thereafter maintain control measures to minimise the risk. Most rented premises will be low risk but it is important that risk assessments are carried out and control measures introduced.

Consent To Let
If you have a mortgage you must obtain consent from your mortgage lender in order to be able to rent the property out. If your interest in the property is leasehold your lease may require you to obtain consent from your landlord prior to sub letting. It is a requirement for landlords to sign their own tenancy agreement. Therefore it is important that we have a contact address, e-mail address, telephone and fax number in order that the document may be forwarded for signature prior to any tenancy.

If would like us to let and/or manage your property for you, please call 20 8369 5587 or e-mail lettings@jeffersons.uk.net



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