Jeffersons Management Services is a member of the Association of Residential Letting Agents ARLA (http://www.arla.co.uk/) which ensures the following following:

• Technical expertise in a specialist field
• High standards of professional competence
• Sound knowledge of tenancy law and legal notices
• Compliance with fire and safety regulations
• Prompt accounting to clients
• Separate client bank accounts
• Fidelity bonding of clients funds and tenants’ deposits
• Professional indemnity insurance cover

At Jeffersons Management Services we have the flexibility to offer four levels of service as follows:

Letting

• Free property appraisal
• Full marketing exposure given with access to three major property portals
• Preparing Tenancy Agreements and Notices
• Obtain tenant references and where applicable guarantor references
• Collection of the initial payment and security deposit (as stakeholders)
• Register deposit with the Tenancy Deposit Scheme (http://www.thedisputeservice.co.uk/)
• Arrange for the preparation of an inventory
• Organising check-in/out
• Transfer of utilities
• Negotiate renewals
• For an additional fee, we will carry out quarterly property visits and provide a detailed inspection report 

Rent Collection

As above but also to include:

• Collection of monthly rent
  

Full Management

As part of our management service we will carry out the all the above but also include:

• Quarterly visits followed up with a detailed inspection report
• Payment of Landlords Utilities and Council Tax charges
• Payment of regular outgoings (excluding mortgage payments) - ground rent, service charges, insurance premiums
• Collect and remit rent to your bank account as soon as we receive cleared funds
• Forward monthly statements of account to you and your accountant
• Handle all maintenance issues (with landlords’ approval)
• Arrange for Landlords Gas Safety Certificates to be carried out annually
• Arrange for regular tests on electrical equipment
• Organise an Energy Performance Certificate
• Receive approval for non-resident landlords from the Inland Revenue
• Handle tax implications with the Inland Revenue for non-resident landlords 

Vacant Management

During vacant periods, Jeffersons Management Services will continue to manage your property at a reduced rate.  
 

Additional information for Landlords

Furniture and Furnishings (Fire) (Safety) (Amendment) Regulations 1993
The above regulations were amended in 1993 and set levels of fire resistance for domestic upholstered furniture and furnishings. It is an offence to 'supply' in the course of business any furniture which does not comply with the regulations. This includes supplying furniture as part of a residential property to be let.

The regulations apply to; sofas, beds, bed-heads, childrens' furniture, garden furniture suitable for use in a dwelling, scatter cushions and pillows, stretch or loose covers for furniture or other similar items. The regulations do not apply to: curtains, carpets, bedclothes (including duvets and mattress covers)

Any furniture manufactured after March 1990 is likely to comply, but if the appropriate labels are not on the furniture, compliance is in doubt and checks should be made with the manufacturer.

The Gas Safety (installation and use) Regulations 1998
These particular regulations came into effect in October 1994 to ensure that gas appliances are properly installed and maintained in a safe condition in order to avoid the risks of carbon monoxide poisoning. It is the responsibility of landlords to ensure that ALL gas appliances and gas installation pipe work owned by them is checked for safety at lease once a year by a certified engineer.

The Electrical Equipment (Safety) regulations 1994
The above regulations impose an obligation on a landlord to ensure that all electrical appliances left as part of a let property are safe. Cabling, fuses and plugs should also be inspected and replaced where necessary to the correct rating for that particular appliance.

The Building Regulations 1991 - Smoke Alarms
The 1991 Building Regulations require that all properties built since June 1992 must be fitted with mains operated interlinked smoke detectors/alarms on each floor. Such regulations regarding older properties do not exist but we strongly recommend that smoke alarms are fitted in all let properties and are regularly checked to ensure they are in full working order.

Consent To Let
If you have a mortgage you must obtain consent from your mortgage lender. If your interest in the property is leasehold your lease may require you to obtain consent from your landlord prior to sub letting. 
 
Tenancy Agreement
It is a requirement for landlords to sign their own tenancy agreement. Therefore it is important that we have a contact address, e-mail address, telephone and fax number in order that the document may be forwarded for signature prior to any tenancy.

If would like us to let and/or manage your property for you, please call 020 8369 5587 or e-mail lettings@jeffersons.uk.net